February 10, 2022 dscull 0 Comments

Assurance Media has been designing and installing innovative audiovisual systems for over 13 years. Our team has partnered with the most recognized manufacturers in the industry including Crestron, Extron, and QSC. A designer from Assurance Media will meet with you and your team to design an intuitive audiovisual solution that meets the needs of your business. If the last two years have taught us anything, they have taught us the power and usefulness of video conferencing as a tool for business. Jumpstart your team and business’s success this year by investing in a system that will set your organization apart.

Huddle Room with Video Conferencing Capabilities

Making a positive first impression is critical in networking, establishing business relationships, and attracting talented professionals. Making a good first impression is now more than ever impacted by technological competence. Your organization’s video conferencing system can bolster your team’s confidence or become a source of frustration. Set your team up for success and install an audiovisual system that will represent you and your business well. When analyzing whether your current system is helping you make a good impression, ask yourself the following questions:

  • Is this technology intuitive?
  • Are all the components of this system permanent?
  • Is it flexible and compatible with BYOD?
  • Does the system have all the necessary capabilities?

Your video conferencing system must be intuitive, allowing members of your team to confidently operate and fully utilize the system. A good way to tell if your system is intuitive is to train a new employee on the system and observe them a week or so after the initial training. If they are successful and confidently operate the system, then you have your answer. A tabletop control panel gives users of any technological competency level a visual of the system’s components and capabilities. In addition, the tabletop control panel allows anyone in the meeting to control the room without needing to move around the room physically.

Secondly, when evaluating your video conferencing system, it is important to think about any moving parts. Does your video conferencing system have too many moving parts, literally? An intuitive video conferencing system instantly becomes dysfunctional and a source of frustration when a vital component like an HDMI or USB cable is missing.

An easy solution to overcome the obstacle of a missing cable is to make sure your video conferencing solution has a wireless casting capabilities. In the ever-prevalent world of BYOD, bring your own device, it is difficult to anticipate the exact connections for every device. This brings us to another point in evaluating your video conferencing system, is the system flexible? Are multiple inputs available for sharing content like HDMI, wireless casting, or from a dedicated PC?

In addition to flexibility, it is imperative that your system meets your organization’s specific video conferencing needs. Can your system support conference calls on Zoom, Microsoft Teams, and the other most commonly used platforms? Does your camera track movement and noise? Does your video conferencing system have the necessary capabilities like HIPPA compliance? Each business has specific needs and this is also true for video conferencing. Choose a video conferencing system that is professional and helps your team connect with customers, partners, and each other better.

In conclusion, the easiest way to know if your video conferencing system is helping you make a good impression is if it is working for you and your team. Do your teammates feel confident operating the system, connecting to a Zoom call, or sharing content? Can a teammate use the control panel to switch media sources or are they forced to frantically move around the room to find the right cable to connect? Is there a long list of instructions to operate the video conferencing system? Make the move to a system that will empower your team instead of being a barrier to their progress.

Is your Video Conferencing System helping you make a good impression? was last modified: February 10th, 2022 by dscull